Document Services · Lifecycle management
Records Management
Bring structure to the full records lifecycle, from active files and retention schedules through to secure destruction and responsible recycling of the paper.
What's included
Records audit to understand what you hold and where
Classification and box-level indexing of physical records
Retention schedules aligned to your business requirements
Scheduled review of records that have reached end of retention
Controlled, documented destruction of expired records
A connected approach across paper and digital records
Why it matters
South African businesses must keep certain records for set periods and must not keep personal information longer than necessary under POPIA. A clear retention plan helps you do both, while reducing storage costs and clutter.
Typical records we help manage
Retention periods vary by record type and business. Confirm specific requirements with your accountant or legal adviser.
- Financial and tax records
- Employee and payroll records
- Customer and supplier files
- Contracts and company records
How it works
- 01
We review what records you hold and how they are stored today.
- 02
Records are classified, indexed and given a retention period.
- 03
Active records stay accessible; inactive records move to secure storage.
- 04
Expired records are reviewed with you and securely destroyed.
Availability, accepted materials, collection dates and charges are confirmed with you before a booking is arranged.